The Estate Management Systems Blog
The EMS team is here to help you navigate the ins and outs of managing luxury properties and lifestyles — from anywhere
Did You Hire Level 1 Staff, Expecting Level 10 Service?
"Succession" points to the frequent misalignment between service level expectations and staff investment.
The Dirtiest Word in Private Service
Hint for homeowners with household management staff: no healthy relationship is sustainable long-term without it.
When Staff Become Family, Here's How To Set Healthy Boundaries
It is possible to care for someone AND maintain professional boundaries and expectations. In fact, it is the most respectful way to protect and respect a relationship. Here are six suggestions for successful boundaries, outlining performance expectations, and tracking accountability with household staff.
Top 7 Tips for Hiring a Household Manager: Seasoned Pro vs. Newbie Hire
In private service, experience matters. In addition to saving a life, understanding HR practices, and having the skills required for high-tech homes, private service differs from almost any other industry due to the broad range of experience needed and the personal nature of working inside someone’s home. Here are 7 factors critical to an employee's success and longevity.
Onboard Your Low-Tech Household Staff on Trello
When developing your online household management system, on Trello or otherwise, some finesse is needed to get tech-adverse human beings on board. Expect some resistance and use a large dose of patience so that everyone on your team feels comfortable with the new information.
10 Critical Factors To Lowering Homeowner’s Risk
For 29 years, I have worked for no money-, new money-, faux money-, and old money clients. I can’t always tell which is which, no matter the brand of cars parked in the driveway, the size of the home, or how they dress. But one thing is crystal clear, I know which ones have learned lessons from the past and learned to protect their assets and their wealth…
Tech Skills Every Estate Manager Should Know
When a vast majority of new millionaires are coming from the tech industry these days, it’s more important than ever for private service professionals to up their tech skills to stay in the game. The days of Moleskin notebooks and paper calendars are long gone. It’s time to check your ego (and old ways) and jump on board with the advanced level of home and personal technology.
10 Tips To Get Your Luxury Home “Service Ready”
I’m continually amazed when I walk into a 10,000-square-foot house and find the house manager working on a laptop at the kitchen table. Often, these houses have bedrooms that no one ever sleeps in. And yet, there’s no designated work space for household staff. If you’re new to hiring full-time household staff, you might think, “why would I give up a part of my home for my staff?”
Really? Another Year Without A Household System?
We are all creatures of habit and get stuck in our ways, but when we get thrown sideways by daily “emergencies,” important tasks get dropped, and essential duties fall through the cracks, something’s got to change.
How to Build Strategic Partnerships with Your Recruiter
The relationship we build with our recruiter can be one of the most pivotal relationships in our career – either positive or negative. Similar to an agent, we need recruiters to do more than submit our resumes to homeowners.
Primary Source of Burnout: Vague Job Descriptions
Let’s be honest. Our worst nightmare is the first month of new employment, where we know nothing yet expect to know everything. With job descriptions leaning towards hybrid roles, let’s get clear on expectations before we sign the deal.
Hustling: Private Service is Paying The Price
The reality is that everything comes at a cost, and often, private service professionals pay the price. How do we protect ourselves and create a sustainable career in an industry where boundaries are seen as a weakness?
Can Private Service and Social Media Co-Exist?
Having an online presence and participating in social media as an industry resource is critical to accessing the unique deliverables of our work. Not to mention, social media is one of the best sources of getting jobs, resourcing resume services, and accessing online testimonials. So how can our industry peacefully co-exist with the chaos of social media?
Expect Royal Treatment? Equip your Staff!
Although most seasoned estate managers have the skillset and experience to perform a broad range of services, including almost every aspect of luxury home management and care, they can’t do all these jobs effectively simultaneously. They might have the skillset, but they need the right resources to make magic happen.
Nondisclosure Agreements: What Domestic Staff Need to Know
Typically, private service professionals are required to sign NDAs before entering into any discussion specific to a homeowner – and many are required to sign before their first interview. Although this privacy agreement is a reasonable request, let’s take a moment to look at the actual cost of this best-business practice.
Salaried vs. Hourly Compensation: How You Pay Your Staff Matters
The wild west nature of the domestic staffing industry often blurs the line of ethical compensation. Classifying your household staff as salaried employees can seem like a win-win relationship at first; however, this can snowball into a situation with a damaging outcome.
Pet Peeves about Your Principal’s Pet Care
Yes, we all understand that employing a household team affords a certain level of service. Even so, there are certain boundaries that these often unspoken service expectations cross. Some principals abuse the privilege related to household pet care, and it starts by merely stating that it's in your job description.
Happy Staff, Happy Home, and a Great Return on Investment
Keeping your staff happy can be tough with the demands of working on an estate. We walk you through the early warning signs of unhappy staff and how you can fix and prevent this from happening.
Do your contractors know more about your property than you?
Find out the 3 people you need to reach out to immediately, and the questions to ask that will fortify your knowledge to build a proactive, no-fail mechanical maintenance policy for your property.
What Every Estate Manager Should Know About Managing Landscapes
Estate landscape maintenance is often overlooked, especially when the home needs full-time attention. Here are the top 4 items to check if you are responsible for an estate landscape: